The duties of the Secretary include:
- clearance sostavlenie business documents,
- implementation of requirements directly from the chief,
- the solution to all organizational issues.
Large requirements are justified by the prospect of career growth, because there are many cases, when in the future such secretaries got office managers or even Directors.
- The labour Secretary, file clerk is reduced to accept correspondence, conversations with clients over the phone, organization of meetings and paperwork.
- Secretary at the reception – receives visitors and guests, service support processes of negotiations, communication by telephone, Fax and email with clients.
- The duties of the Secretary administrator – effective organization of interaction of employees of the entire office, maintaining control and order in the workplace, participation in the development of business projects, organization of work on the basis of modern technologies and techniques, compliance with safe working conditions.
- Tasks of a personal Secretary is always aware of all important events and activities, develop a timetable for those or other organizations., most of the personal work of the head, freeing it from many obligations, and the conditions are discussed personally.
- The court clerk this files most often tied to one particular judge. Such person executes a written documentary work, as well as taking part in the trials. The main objective is to prepare material for court cases, and for this we have: to archive the documentation and send it to the office, to conform the country's legislation, to protolog of the hearing, send the agenda and call the person involved in the case. Requirements for this position are quite high: to have a law degree, work experience at least two years, skilled user of personal computer.
- Press Secretary – engaged in search and selection of staff for the press center, the brand represents, prepares relevant and interesting news, information, presentation. The main part of its activities dealing with the media.
- Secretary with the intimate accompaniment (services) – it is the ideal combination of mistress and employee, that makes it very useful in all the daily Affairs of a business person.
- Vacancy Secretary assistant involves the allocation of duties between employees, maintaining cleanliness and order, the organization of reception of visitors, personal preparation the most important and difficult documents, to report to the head of the company on the work performed.
- The position of Secretary of the head requires the performance of such duties as: welcome to the head of his correspondence, conducts clerical, collects and prepares information on your computer regarding important decisions, prepares all paper work for the chief.
- secondary education,
- knowledge computer programs,
- knowledge of management
- sometimes you need proficiency in English.
A sample of the finished summary
The position of Secretary
- Date of birth:
- Marital status:
- Home address:
- Contact phone:
- El. Mail:
Goal: to occupy the vacancy of Secretary
- 5 years of successful work Secretary.
- Nice, attractive appearance.
- A good memory and diction.
- Competent oral and written speech.
- Organizational skills.
- Availability of recommendation letters.
Achievements and skills
- Optimization of electronic document management, allowed to reduce time costs.
- Own typing technique.
- The typing speed 310 characters per minute (Russian layout), 285 characters per minute (English layout).
- In the negotiations carried out functions of the Secretary and translator.
2004-2009 gg. Khmelnitsky national University. Faculty of foreign languages. Specialty referent-interpreter of English language. During his studies he interned in England. Worked as a volunteer.
2011 g. Training “School administrative assistant”. The twin center “Malbi”. g. Kharkov.
2012 g. Training course “Secretarial work PC”.
2014 g. Training course on record keeping.
2012-2015 gg. OOO “Direct”. Secretary-referent.
- Paperwork, document.
- The scheduling supervisor.
- Acquaintance of employees with orders.
- Receiving visitors.
- Organization of business trips of the head.
- Visa support managers and office staff.
2009-2011 gg. Company “The business world”. Secretary.
- Reception and distribution of phone calls.
- Preparation of business documents for signature to the head.
- Document management.
- Translation of documentation, including technical.
- Organization of the negotiations, meetings, logging.
Personal qualities and traits
- communication skills (work with visitors, leadership),
- diligence (during to amend the schedule of the head),
- responsibility (organization of the negotiations, reception of VIP guests),
- psychological stress resistance,
- Advanced PC user.
- Knowledge of office equipment and PBX.
Knowledge of foreign languages: fluent, Ukrainian, English, German, Polish. Technical French and Italian.
The work of the Secretary assistant decided to take over the cover of the organization, because this person greets the guests, communicates with clients live and by phone, answers their letters. Surprising, that such a position requires tremendous self-discipline, organization, sociability and hospitality.